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Minutes of the OLPS Alumni Meeting
OLPS, Sorsogon City
8:00PM, September 5, 2008

In Attendance :

Atty. Tootsie Cubias Tato Marcial
Totep Perez Bernie Donor
Tom Sementela Tony Deligero
Ferdinand Marbella Alvin Pura
Fr. Joseph Erestain Ed Escueta
Fr. Egay Cleofe

Meeting Proper

The meeting started at 8:00PM with Atty Cubias presiding. The following concerns were discussed :

1. Tarpaulin Banner (standard size per batch), T-shirt

Totep Perez presented Dondee Delgado’s T – shirt designs. The group selected the plain cream design however with some revisions, viz, logo and motto either in black or green.


Tarpaulin banners will be produced by each batch.

2. Information Dissemination

Totep Perez to furnish Tato Marcial, Tootsie Cubias, Fr. Egay Cleofe copy of invitation letter cum solicitation for rice subsidy project, Atty. Cubias to reproduce letter and obtainMons Pax’s signature, Tato marcial to strategize distribution with the assistance of Fr. Egay.

Totep Perez to produce public service announcements, plugging material or press release.

3. Alumni Directory

Tato Marcial to present available directory next meeting, updating of such must be done prior to homecoming.

4. Confirmation of Attendance to Homecoming

The group projected an estimated 200 pax attendance based on previous homecoming records.

6. Homecoming Activities

Ferdie Marbella represented Batch 83. Totep Perez presented Batch 83’s proposal based on Gerry Arnedo’s email to Mons Pax hereunder stated :
“This is regarding the proposed plans for the homecoming. From the minutes forwarded to our class ( Aug 1, meeting), the following activities/contributions were assigned to batch ’83:
1.) Fellowship ( Oct 17 dinner/fellowship ( food/raffle prizes/band entertainment/lights and sound system)
2) Breakfast/snack/games/ referees/parade snacks/tarpaulins/Mass stipend –estimate is P 45,000
3) The batch early on during the year committed to Fr. Egay Cleofe that we will support the upcoming Sangkan which OLPS is hosting. We committed to the purchase of tables for pingpong, pool, board games, etc.-The batch expects to raise approximately another P 45,000 to P 50,000 for this endeavor.
We were wondering if the following can be an option for the homecoming, because if you consider all of these the cost to Batch ’83 will be rather high ( P 90,000+ already solely for items 2 and 3 only). We have not even accounted for the expenses we will incur for the program we want to have for the fellowship night.
1) raise the registration to P 200 instead of proposal of P50 to help fund for dinner fellowship or
2) we drop item 2 ( open the canteen on a buy your own snacks, and we get referee’s from among the alumni) and use the 45,000 instead to pay for the dinner on the 17th. I am sure the batch will be more than willing to add a little bit more so that there will be enough food for 200pax”

The group adopted option # 2, stated thus :
1. Batch 83 to sponsor Fellowship Night
2. OLPS to open canteen, Alumni to buy snacks or buy their own
3. Alumni to act as referees

Further, the group agreed that :
1. OLPS will provide breakfast on October 18, 2008, Saturday consisting of pan de sal and bottomless coffee.
2. Motorcade instead of parade on same date to cut cost on transport and snacks for Drum and Bugle Corps.

Thus, the following is the revised Homecoming Schedule :

October 17, 2008, Friday
1 PM – Registration (fee still pegged at P50.00 minimum)
3 PM – Motorcade around Sorsogon City
4PM – Games
7 PM – Fellowship Night

October 18, 2008, Saturday
7AM – Breakfast
9 AM – Mass cum General Assembly
12 Noon – Batch reunions


7. Other Matters

Totep to remind Joey Cubias to submit documents to Tom Sementela for Financial Statement preparation per requirement for SEC Registration.

Next meeting will be on September 13, 2008, Saturday, 6PM at OLPS. Having no other matters to be discussed, the meeting was adjourned at 9:00 PM.
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CERTIFIED TRUE AND CORRECT :

JOSEPH JOHN J. PEREZ
Interim Secretary

WITH CONCURRENCE :

ATTY. AUGUSTO Y. CUBIAS, JR.
Presiding Officer