OLPS Alumni Update

Minutes of the OLPS Alumni Meeting
OLPS Minor, Sorsogon City
8PM, July 18, 2008


In Attendance :

Tom Sementela Tato Marcial
Atty. Jess Fumera Gerald Angeles
Totep Perez Bernie Donor
Atty. Wowo Fortes Leo Ocampo
Joey Lasala Jeangle Eco
Fr. Egay Cleofe Fr. Jasper Valdez

Meeting Proper

The meeting was called to order at 8 PM with Atty. Jess Fumera presiding. Mr. Totep Perez read the minutes of the previous meeting. The body approved the contents of the minutes of the meeting.

Atty. Fumera led the group in the discussion of the matters arising from the previous meeting:

1. On Rice subsidy :

Mr. Tato Marcial reported that 10 seminarians are having difficulty in complying with the required 3 sacks of rice yearly, thus, a shortfall of 30 sacks in the year.

Fr. Egay Cleofe informed the group that he will provide names of those seminarians and inquired if they will become direct beneficiaries of the Alumni Foundation and in effect, they are no longer obliged to give the required sacks of rice. The group discussed on the matter and arrived at the decision that the OLPS is the sole beneficiary of the Alumni Foundation who will receive directly the rice subsidy. It is now the discretion of the OLPS administration if they will still require the 10 seminarians to give rice.

Mr. Bernie Donor informed the group that per sack costs P1,250 per sack or P25 per kilo, thus a total of P37,500.00 for 30 sacks of rice shortfall. It was suggested that the Alumni Foundation will write letter to NFA Manager to purchase rice, Totep to draft the letter, Monsignor Monje to sign. The source of fund will come from donations from alumni, post the information at alumni blogspots.

2. On Financial Statement :

Mr. Joey Cubias, the Alumni Treasurer was absent. Mr Tom Sementela suggested that Mr. Perez must remind Mr. Cubias to submit the records of transactions for him to prepare the Financial Statement.

3. On General Information Sheet :

Atty. Tootsie Cubias was absent, again, Mr. perez was tasked to remind Atty. Cubias to submit the General Information Sheet.

4. On Alumni Directory :

Mr. Marcial to coordinate with the Registrar Mam Nikki Halcon, Sr. Myrna Dioquino & Atty. Cubias.

5. On Fellowship Night:

Mr. Perez reported that he met Atty. Alwin Talde who informed him that Batch 83 had a meeting in Manila to discuss their sponsorship of the event by shouldering the financial cost and possible production of Film Documentary about OLPS c/o Film maker Larry Manda.

6. On Destroyed Fence :

Mr. Marcial took picture of the damaged portion and posted the same on the blog. However, Fr. Cleofe informed the group that there is a plan to construct an access road in the same area. Atty. Fortes suggested that the group must remove the item from the Alumni’s concern based on the aforementioned plan. The group agreed.

7. On Tarpaulin Banners :

The group decided to put the item for further discussion next meeting.

8. On Establishment of Alumni Affairs Office :

Mr. Perez informed Fr. Cleofe on the rationale behind the establishment of an Alumni Affairs Ofice. Fr. Cleofe said that seminarians are capable to be assigned, for the meantime at the alumni desk that will soon be transformed into an office. Mr perez will draft a formal letter of request to the Rector, Msgr. Monje to sign & discuss details with Fr. Cleofe, the Rector.

9. New Matters/Business :

Tasking/Formation of Committees :

1. Rice Project – c/o B. Donor, Atty. T. Cubias, Msgr. Monje, Mr. Perez
2. Homecoming Registration committee/secretariat – c/o batch 87
3. Ways & Means /Finance Committee – Joey Cubias, Tom Sementela
4. Food Committee – c/o OLPS
5. Sports Committee – c/o OLPS
6. Liturgy Committee – c/o OLPS
7. Fellowship Committee – Batch 83
8. Parade – c/o batch 87
9. Information, Documentation & Publication & Promotion – Boy Lopez (Sorsogon Guardian), Fr. Treb Futol (DZGN/TV 11), Erwin Lasam (Sorsogon Now), Marlon Loterte (Phil. Info. Agency), Mark Paras (Sorsogon Today), Gibbs Cadiz (Phil. Daily Inquirer), Delon Porcalla (Phil. Star), Linuz Escandor (Tempo, Manila Bulletin), Ching Salazar (NBN), Sim Gamba, Robert Maullon (DWOL).

Next meeting will be on August 1, 2008, 7PM at the Fatima Parish. Having no other matters to be discussed, the meeting was adjourned at 9:15PM.


CERTIFIED TRUE AND CORRECT :


JOSEPH JOHN J. PEREZ
Interim Secretary


WITH CONCURRENCE :


ATTY. JESUS FUMERA
Presiding Officer