August 1, 2008 OLPS Alumni Meeting

Minutes of the OLPS Alumni Meeting
Fatima Parish, Sorsogon City
8:30PM, August 1, 2008

In Attendance :

Msgr. Pax Monje Joey Cubias
Tato Marcial Tony Deligero
Totep Perez Bernie Donor
Leo Ocampo Ceazar Escobedo
Robert Maullon

Meeting Proper

The meeting started at 8:30PM with Msgr. Monje presiding. The following concerns were discussed :

1. Tarpaulin Banner (standard size per batch), T-shirt

Alumni Foundation will finance production/printing of tarpaulin banners & t- shirts, the batches will pay during homecoming. Batch 87 as parade committee/secretariat is tasked to determine number of pieces to produce and cost.

A good quality t - shirt with collar (color – cream or light yellow) and embroidered with OLPS logo (color – black) will be produced as official alumni t-shirt. (Note : An unresolved discussion came up that for income generating purposes, these t-shirts may be considered for sale to non - alumni as souvenir item but at a higher prize.)

2. Information Dissemination

It was suggested that the Information, Documentation, Publication Committee must meet A.S.A.P. to strategize. Mr. Robert Maullon was tasked to coordinate. Mr. Renato Marcial was appointed as Alumni PRO.

3. Alumni Directory

Mr. Marcial already coordinated with Sr. Myrna Dioquino who informed him that the Alumni list is complete and ready for pick up anytime.

4. Confirmation of Attendance to Homecoming

Appoint point person/coordinator per batch is wiling to volunteer. Communication exchange will be done through blogspot postings and text messaging.

5. Homecoming Activities with Projected Expense

DATE/TIME/ACTIVITY ITEMS
Oct. 17, 2008 (Friday)
1PM – Registration (c/o Batch 87) t-shirt
3PM – Games (c/o OLPS) referee , snacks
6PM – Fellowship : c/o Batch 83 food, raffle/prizes, band/entertainers, lights & sound system
October 18, 2008 –Saturday
7AM – Breakfast (c/o OLPS) food
9AM – Parade (c/o Batch 87, OLPS) drum & bugle corps, marching band, marshals, snacks, tarpaulin
11AM – Mass & General Assembly Stipend, offerings
12 Noon – Batch Reunions

Projected Expenses : (to be sponsored by Batch 83)

ACTIVITY/ITEM COST
1. Breakfast/Snack, Games/referees P 30,000.00
2. Parade, snacks, tarpaulins 10,000.00
3. Mass (stipends, offerings) 5,000.00
TOTAL P 45,000.00

6. Proposed Registration Fee for Alumni Homecoming

A minimum fee registration fee of P50.00 will be required per alumnus during Homecoming on October 17, 2008.

7. Rice Subsidy Project

The following are the pioneering donors for the three (3) sacks per month Rice Subsidy for OLPS:
1. August – c/o Joey Cubias, Robert Maullon, Ceazar Escobedo
2. September – c/o Totep Perez, Tony Deligero, Bernie Donor
3. October – Msgr. Pax Monje, Tato Marcial, Leo Ocampo

Next meeting will be on August 16, 2008, Saturday 6PM at OLPS which will be highlighted by the formal turn-over of initial 3 sacks of rice subsidy. Having no other matters to be discussed, the meeting was adjourned at 10:30 PM.

CERTIFIED TRUE AND CORRECT :

JOSEPH JOHN J. PEREZ
Interim Secretary

WITH CONCURRENCE :

Msgr. FRANCISCO P. MONJE
Presiding Officer